Every community club event starts with a volunteer and a folder. By next year the folder is gone. GroupDesk Events keeps your checklist, contacts, run sheet and debrief all in one place — ready for whoever runs it next time.
GroupDesk Events follows the natural rhythm of event planning across three phases, so nothing falls through the cracks before, on, or after the day.
Built for the person who said yes at the committee meeting and now has three weeks to pull it all together.
Before, day-of and after checklists with tasks assigned to specific people and due dates. Tick items off as they're done — visible to everyone on the committee.
Emergency services, suppliers, guests, VIPs and volunteers — all in one place with phone and email. Saved for next year so you're not starting from scratch.
The schedule of the day — time, duration, what's happening, who's responsible. Print it, share it with volunteers, and everyone knows exactly where to be and when.
Capture what worked, what to improve and notes for next year — while it's fresh. Fifteen minutes of debrief saves hours of reconstruction next time.
Generate a printable briefing pack with the full checklist, contacts list and run sheet. Hand it to volunteers at the briefing so everyone has what they need.
When the event organiser changes, the next person inherits a complete record — not an empty folder. The institutional knowledge stays in GroupDesk, not in someone's head.
From Anzac Day dawn services to annual galas, sports carnivals to dance concerts — if your club puts on events, GroupDesk Events keeps the paperwork from getting lost.
Link events to committee meetings — event planning decisions captured as action items and tracked through to completion.
Pull volunteer names from your member register directly into the event contacts list and checklist assignees.
Record event income and expenses directly against your chart of accounts — ticket sales, catering costs, hire fees.
No credit card required. Plan your next event with a checklist that everyone can see and a debrief that survives the next AGM.
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